Refund Policy

The College policy on refunds for students withdrawing from the College, whether voluntarily or by dismissal, is set forth below.

Tuition: Refunds for students who withdraw after tuition has been paid, but prior to registration and the first day of classes, will be 100 percent of tuition. After the beginning of classes, refunds will be calculated as follows: a refund of 90 percent for withdrawal during the first week of the term, a refund of 75 percent for withdrawal during the second and third weeks of the term, a refund of 50 percent for withdrawal during the fourth week of the term, and a refund of 25 percent for withdrawal during the fifth week of the term. No refund will be made after the fifth week of the term.

Board: Refund shall be calculated on a pro rata basis for any student who withdraws voluntarily or who is dismissed from the College during the term.

Residence Hall Room Rents: The policy for residence hall room rent is identical to the tuition refund policy: 100% before classes begin; 90% during the first week; 75% during the second and third weeks; 50% during the fourth week; and 25% during the fifth week. There is no refund after the fifth week. This policy applies to all dormitory rooms and to room rents in College-owned fraternities and organizations. The effective date for the room rent refund will be the date upon which the student vacates the room and returns the room key.

Other Charges: Charges for computing equipment and for the Dartmouth Student Group Health Plan are nonrefundable. Other miscellaneous fees and charges, including student activity fees and class dues, are nonrefundable if the student withdraws after registration and the first day of classes.

The only exception to this policy will be for students receiving Title IV, HEA federal financial aid who are attending Dartmouth for the first time and who withdraw on or before the 60 percent point in time of their first term of enrollment. Refunds for these students will be calculated using the pro rata refund formula prescribed for these particular students by federal regulations. Please consult with Undergraduate Financial Aid Office for particulars and examples.

In the case of a withdrawing student receiving Dartmouth scholarship assistance or federal financial aid, the share of the refund returned to the student or family is dependent upon a number of factors. The amount of scholarship retained and/or the amount of repayment due to federal programs must be calculated in accordance with applicable regulations and formulas. Please consult with Undergraduate Financial Aid Office for particulars and examples.

Refunds, scholarship adjustments and repayments of federal funds are recorded to the student’s account. All requests for student account refunds shall be submitted in writing to Campus Billing and DartCard Services, and any balance due the student upon the making of such adjustments shall be paid to the student within 30 days.

In any instance where it is felt that individual circumstances may warrant exception to the Refund Policy, the student may appeal in writing to the Controller.

NOTE: For complete information regarding student life, and appropriate regulations, consult the Student Handbook